City of Charlottesville Memorandum of Agreement (dated 11/3/14)

This Memorandum Of Agreement (Agreement) sets forth the terms that have been established by the City of Charlottesville, Procurement and Risk Management Services Division, hereinafter referred to as “City”, to govern all electronic vendor registration transactions made between your firm ("Vendor") and the City when such electronic transaction is made, in whole or in part, utilizing the City of Charlottesville’s Vendor Registration System.

By accepting this Agreement, you certify and warrant to the City of Charlottesville that you are duly authorized, by the Vendor to: (i) register the Vendor as a City of Charlottesville supplier; (ii) file, on behalf of the Vendor, all of the information requested in the City vendor registration process; and (iii) enter into this Agreement on behalf of the Vendor. By accepting this Agreement, you hereby agree on behalf of the Vendor that:

  1. All procurement transactions made between the Vendor and the City shall without exception be governed by the laws of the Commonwealth of Virginia without regard to its conflict-of-laws principles. All litigation arising out of this Agreement shall be commenced and prosecuted in the federal, state or local court(s) having jurisdiction within the City of Charlottesville, Virginia.
  2. The Vendor shall use the City’s vendor registration update functionality to update the Vendor's registration information whenever necessary to ensure it that the registration information remains accurate and complete at all times.
  3. The Vendor hereby warrants to the City that the information provided by the Vendor through the City’s vendor registration functionality shall at all times be accurate, complete and current. The Vendor further warrants that the City shall be entitled at all times to rely conclusively on the currency, accuracy and completeness of the information the Vendor has provided as of that date even if different information is or has been available to or received by City personnel through means other than the City’s Vendor Registration System.
  4. The City may change the terms and conditions of this Agreement by announcing the change(s) at least 60 calendar days in advance of the effective date of the change(s). The official date of any such change announcement shall be the date the change announcement is published on the City’s Vendor Registration site. A registered vendor may reject changes to the terms and conditions of this Agreement by canceling its City registration.
  5. This Agreement shall remain in effect for as long as the Vendor is registered as a City supplier. The City reserves the right to cancel the Vendor's registration at any time. The Vendor may also cancel its registration by contacting the City using the email address or phone number published on the City’s website. In the event the Vendor's registration is cancelled by either party, the Vendor shall remain bound to this Agreement in regard to completion of any contract, purchase order or other electronic procurement.

You must agree with this memorandum to proceed with your registration.